A subscription-based office suite

Open the Control Panel. Tip: If you installed the Office apps as part of a suite, such as Office Home and Student or Microsoft 365, search for the suite name. For stand-alone apps search by the app name, such as Project or Visio. In most cases you can't uninstall an individual app if it's included in your Office suite. Microsoft 365 is a subscription that includes the most collaborative, up-to-date features in one seamless, integrated experience. Microsoft 365 includes the robust Office desktop apps that you’re familiar with, like Word, PowerPoint, and Excel. Then select Microsoft 365 and click Uninstall. If you want to make sure Office is completely uninstalled, the best way is to use the Easy Fix tool. To get the tool, click the link right below this video. Open the tool and click Next. It may take a while to uninstall all of Office, so make sure your PC. Make sure your PC is connected to the Internet. If the Update option is missing or you're unable to update, try Microsoft Update to install your Office updates through Windows. To download an update manually, see Office Updates. If you would like to update Office but can't open any of your Office apps, try repairing your Office suite.

These are the steps on how to install an instance of your Office 365 on your local computer. On your local computer (NOT in the cloud), sign into portal.office.com using your Office 365 credentials. Click the Install Office 2016 (or 2013) button in the upper-right. Follow the very clear, step-by-step instructions and prompts provided.

Microsoft Office is the most well-known software suite for productivity. For a fairly low monthly subscription fee, Microsoft 365 offers its software bundled together with access to the cloud.

A personal or business solution

From basic starter (which has limited features) to Microsoft 365, Office is available to offer everything you could ever want in a home or business computer suite of programs.

If you have ever used a computer, you have most certainly heard the words Microsoft Office. Names like Word, Excel, Outlook, and Powerpoint are equal to computer productivity.

From basic starter (which has limited features) to Microsoft 365, Office is available to offer everything you could ever want in a home or business computer suite of programs. For a low monthly subscription fee, users can install Microsoft 365 on up to five devices, which can include your computer, tablet, or smartphone.

Microsoft 365 includes the main programs you’d find in Microsoft Office, as well as OneDrive and Skype. Previously, Skype used to be a standalone product that required a fee to access higher functions.

OneDrive is your doorway to the cloud. Store up to a whopping 1TB of data for all your documents and spreadsheets. With your files in the cloud, enjoy complete access anytime you like on any of your devices.

All productivity software require updates. With Microsoft 365 you’ll stay up to date as updates get installed as soon as they’re released. Microsoft will support you. You can contact Microsoft at any time via email, online chat, or to speak to a real person, call the contact center.

Where can you run this program?

Microsoft 365 runs on Windows 10, MacOS, Android, and iOS.

Is there a better alternative?

Yes, there is. Even though Microsoft Office is the grand-daddy of computer productivity, Google programs available via Google Chrome are free and rapidly becoming just as popular. Why pay for software access when you can get another suite of almost identical programs at no cost?

Our take

For everyday users of the Microsoft Office suite, this is a must-have. The ability to share it across five devices is a compelling reason why you need it. It’s also the most convenient way to make sure you have the latest version of any of the Office products.

Should you download it?

Yes, you should, if you don’t mind dropping some cash. If you want access to all the Microsoft Office programs, including Skype and cloud, then Microsoft 365 is the right choice for you.

Highs

• Use on five different devices
• Cloud storage up to 1TB
• Low-cost subscription
• Updates upon release

Lows

• Internet connection required
• Stop subscribing - lose access
• Requires payment

Office 365for Windows

2021

Tip

The information in this article is intended for administrators and IT Pros. For information about activating a personal copy of Office, see Activate Office.

Shared computer activation lets you deploy Microsoft 365 Apps to a computer in your organization that is accessed by multiple users. Here are some examples of supported scenarios:

• Three workers at a factory share the same physical computer, with each worker using Office on that computer during their eight-hour shift.
• Fifteen nurses at a hospital use Office on ten different computers throughout the day.
• Five employees connect remotely to the same computer to run Office.
• Multiple employees use Office on a computer that's located in a conference room or some other public space in the company.
• Multiple users access an instance of Office that is hosted through Remote Desktop Services (RDS).

Shared computer activation is required for scenarios where multiple users share the same computer and the users are logging in with their own account. Normally, users can install and activate Microsoft 365 Apps only on a limited number of devices, such as 5 PCs. Using Microsoft 365 Apps with shared computer activation enabled doesn't count against that limit. If your users have dedicated computers and no other users work on those computers, you use product key activation for Microsoft 365 Apps.

How to enable shared computer activation for Microsoft 365 Apps

To use shared computer activation, you need an Office 365 (or Microsoft 365) plan that includes Microsoft 365 Apps and also supports shared computer activation. Shared computer activation is available for the following plans:

• Any plan that includes Microsoft 365 Apps for enterprise (previously named Office 365 Plus). For example, Office 365 E3 or Microsoft 365 E5.
• Any plan that includes the desktop version of Project or Visio. For example, Project Plan 3 or Visio Plan 2.
• The Microsoft 365 Business Premium plan, which includes Microsoft 365 Apps for business.

Note

• The Microsoft 365 Business Premium plan is the only business plan that includes support for shared computer activation. There are other business plans, such as Microsoft 365 Business Standard, that include Microsoft 365 Apps for business, but, those business plans don't include support for shared computer activation.
• Shared computer activation is available for Education plans that include Microsoft 365 Apps for enterprise. For example, Office 365 A3 or Microsoft 365 A5.
• Shared computer activation isn't available for Office for Mac.

Make sure you assign each user a license for Microsoft 365 Apps and that users log on to the shared computer with their own user account.

If you want to enable shared computer activation during the initial installation of Microsoft 365 Apps, you can instruct the Office Deployment Tool to do so during installation.

• When you are using the Office Customization Tool at config.office.com or the wizard built into Microsoft Endpoint Configuration Manager, make sure that you enable the option Shared Computer in the Product activation section.
• When you are crafting the configuration file manually, make sure to include the following line:

If Microsoft 365 Apps is already installed and you want to enable shared computer activation, there are three options to choose from. A re-installation is not required. The device must be rebooted in order to apply the change.

• Use Group Policy by downloading the most current Administrative Template files (ADMX/ADML) for Office and enabling the 'Use shared computer activation' policy setting. This policy setting is found under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Licensing Settings.

• Use Registry Editor to add a String value (Reg_SZ) of SharedComputerLicensing with a setting of 1 under HKEY_LOCAL_MACHINESOFTWAREMicrosoftOfficeClickToRunConfiguration.

• Download and run the Microsoft Support and Recovery Assistant. This is required to change the activation method from subscription mode to shared mode.

  Note

  Microsoft 365 Apps for business doesn't support the use of Group Policy, so you'll need to use another method to enable shared computer activation.If a user already activated the Microsoft 365 Apps before shared computer activation was enabled, you have to reset the activation to allow shared computer activation to work.

After Microsoft 365 Apps is installed, you can verify that shared computer activation is enabled on that computer.

How shared computer activation works for Microsoft 365 Apps

Here's what happens after Microsoft 365 Apps is installed on a computer that has shared computer activation enabled.

1. A user logs on to the computer with their account.

2. The user starts an Office program, such as Word.

3. Microsoft 365 Apps contacts the Office Licensing Service on the internet to obtain a licensing token for the user.

   To determine whether the user is licensed to use Microsoft 365 Apps, the Office Licensing Service has to know the user's account for Office 365. In some cases, Microsoft 365 Apps prompts the user to provide the information. For example, the user might see the Activate Office dialog box.

   If your environment is configured to synchronize Office 365 (Azure Active Directory) and local Active Directory (AD) accounts, then the user most likely won't see any prompts. Microsoft 365 Apps should automatically be able to get the necessary information about the user's account in Office 365.

4. If the user is licensed for Microsoft 365 Apps, a licensing token is stored on the computer in the user's profile folder, and Microsoft 365 Apps is activated. The user can now use Microsoft 365 Apps.

These steps are repeated for each user who logs on to the shared computer. Each user gets a unique licensing token. Just because one user activates Microsoft 365 Apps on the computer doesn't mean Microsoft 365 Apps is activated for all other users who log on to the computer.

If a user goes to another computer that also is enabled for shared computer activation, the same steps occur. There is a different licensing token for each computer that the user logs on to.

If a user logs on to a shared computer again, Microsoft 365 Apps uses the same licensing token, if it is still valid.

Additional details about shared computer activation for Microsoft 365 Apps

Licensing token renewal The licensing token that is stored on the shared computer is valid only for 30 days. As the expiration date for the licensing token nears, Microsoft 365 Apps automatically attempts to renew the licensing token when the user is logged on to the computer and using Microsoft 365 Apps.

If the user doesn't log on to the shared computer for 30 days, the licensing token can expire. The next time that the user tries to use Microsoft 365 Apps, Microsoft 365 Apps contacts the Office Licensing Service on the internet to get a new licensing token.

Internet connectivity Because the shared computer has to contact the Office Licensing Service on the internet to obtain or renew a licensing token, reliable connectivity between the shared computer and the internet is necessary.

Reduced functionality mode If the user is not licensed for Microsoft 365 Apps, or if the user closed the Activate Office dialog box, no licensing token is obtained and Microsoft 365 Apps isn't activated. Microsoft 365 Apps is now in reduced functionality mode. This means that the user can view and print Office documents, but can't create or edit documents. The user also sees a message in the Office program that most features are turned off.

Activation limits Normally, users can install and activate Microsoft 365 Apps only on a limited number of devices, such as 5 PCs. Using Microsoft 365 Apps with shared computer activation enabled doesn't count against that limit.

Activate Office 365 On New Computer

Microsoft allows a single user to activate Microsoft 365 Apps on a reasonable number of shared computers in a given time period. The user gets an error message in the unlikely event the limit is exceeded.

Single sign-on recommended The use of single sign-on (SSO) is recommended to reduce how often users are prompted to sign in for activation. With single sign-on configured, Microsoft 365 Apps is activated using the user credentials that the user provides to sign in to Windows, as long as the user has been assigned a license for Microsoft 365 Apps. For more information, see Microsoft 365 identity models and Azure Active Directory.

Office 365 Pc

If you don't use single sign-on, you should consider using roaming profiles and include the %localappdata%MicrosoftOffice16.0Licensing folder as part of the roaming profile.

Licensing token roaming Starting with Version 1704 of Microsoft 365 Apps, you can configure the licensing token to roam with the user's profile or be located on a shared folder on the network. Previously, the licensing token was always saved to a specific folder on the local computer and was associated with that specific computer. In those cases, if the user signed in to a different computer, the user would be prompted to activate Microsoft 365 Apps on that computer in order to get a new licensing token. The ability to roam the licensing token is especially helpful for non-persistent VDI scenarios.

To configure licensing token roaming, you can use either the Office Deployment Tool or Group Policy, or you can use Registry Editor to edit the registry. Whichever method you choose, you need to provide a folder location that is unique to the user. The folder location can either be part of the user's roaming profile or a shared folder on the network. Microsoft 365 Apps needs to be able to write to that folder location. If you're using a shared folder on the network, be aware that network latency problems can adversely impact the time it takes to open Office programs. The location is only needed if you prefer to not use the default location, which is %localappdata%MicrosoftOffice16.0Licensing.

Office 365 Pwc

• If you're using Group Policy, download the most current Administrative Template files (ADMX/ADML) for Office and enable the 'Specify the location to save the licensing token used by shared computer activation' policy setting. This policy setting is found under Computer ConfigurationPoliciesAdministrative TemplatesMicrosoft Office 2016 (Machine)Licensing Settings.

• If you're using the Office Deployment Tool, include the SCLCacheOverride and SCLCacheOverrideDirectory in the Property element of your configuration.xml file. For more information, see Configuration options for the Office Deployment Tool.

• To edit the registry, go to HKEY_LOCAL_MACHINESOFTWAREMicrosoftOfficeClickToRunConfiguration, add a string value of SCLCacheOverride, and set the value to 1. Also, add a string value of SCLCacheOverrideDirectory and set the value to the path of the folder to save the licensing token.

  Note

  If you're using Microsoft Application Virtualization (App-V) to deploy Microsoft 365 Apps, the registry location is HKEY_LOCAL_MACHINESOFTWAREMicrosoftOffice16.0CommonLicensing.

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